Statement on Agency Accounts

Student organization funds are located in agency accounts.  Because these funds are paid as student fees via the Bursar bill, and moved through University processes to the organization accounts, they are treated like any other University funds.  

Student groups using these funds are expected to follow Duke’s financial policies and procedures.  The OSAF Financial Team as well as OSAF Advisors are available to guide this process.

The following breakdown generally describes agency funds:

• DSG recognized organizations have cost centers that begin with 811.
• Non-DSG student groups have cost centers that begin with 812.
• Student Union organizations have cost centers that begin with 814.
• Residential living units and non-residential Greek organizations have cost centers that begin with 817.

Many student organizations wish to raise funds via donations/gifts to provide additional support for the group’s activities.   Any gifts/donations that are specifically made to the student group should be deposited into the agency fund, hence are not tax deductible.  The Division of Student Affairs has a Development Officer who can provide guidance in this area.